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Course Outline

Introduction to ChatGPT and AI Fundamentals

  • Understanding Artificial Intelligence and natural language processing
  • Capabilities and limitations of ChatGPT
  • Accessing ChatGPT: comparing free and subscription plans

Utilizing ChatGPT for Report Summarization

  • Methodologies for summarizing large documents
  • Extractive versus abstractive summarization techniques
  • Practical application: summarizing meeting minutes and policy documents

Using ChatGPT for Brief Preparation

  • Generating executive summaries
  • Structuring clear and professional briefs
  • Practical application: creating a one-page brief from a comprehensive report

ChatGPT for Administrative Communication

  • Drafting professional emails and memos
  • Refining tone, clarity, and conciseness
  • Practical application: rewriting administrative correspondence

Optimizing Tasks with ChatGPT

  • Automating repetitive text-based tasks (e.g., reminders, follow-ups)
  • Developing templates for common administrative requirements
  • Practical application: building reusable prompts for daily tasks

Productivity Enhancement Techniques

  • Time-saving strategies using ChatGPT
  • Organizing and prioritizing tasks with AI assistance
  • Practical application: setting up AI-supported workflows

Integrating ChatGPT into Office Workflows

  • Combining ChatGPT with office tools (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical application: streamlining daily administrative tasks with AI support

Summary and Next Steps

Requirements

  • Foundational computer skills
  • Experience using word processing software
  • Familiarity with email and online collaboration platforms

Target Audience

  • Administrative staff
  • Office assistants
  • Professionals looking to adopt AI tools for improved productivity
 14 Hours

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